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Digitisation &
Scanning Services

ELCOT Angadi facilitates digitisation & scanning services for digitisation of files, archives and other documents through empanelled service providers. The role of ELCOT Angadi is limited to facilitation and billing services only. The facilitation charges for the above service is 1% for government departments and 2.5% for PSUs & other Government entities.

For details please contact

Deputy General Manager – IT Services, ELCOT Angadi.

Digitisation and Scanning Services - Archive Filing

Standard Operating Procedure

I. Purpose

To standardize the procedure followed for digitisation & scanning services.

I. Procurement Governance

All procurements adhere to Tamil Nadu Transparency in Tenders Act, 1998 and Rules 2000 as amended.

I. Guidelines:

  1. a.ELCOT floats a rate contract tender for empaneling the vendors for scanning and digitization services.
  2. b.User departments availing the services shall place the request to ELCOT based on size, format and approximate number of pages to be scanned.
  3. c.ELCOT shall send the proforma invoice to the user department for payment.
  4. d.The department shall make the payment. ELCOT shall release the work order to the empanelled vendor to carry out the scanning work
  5. e.The scanning work is carried out at the end user premises. The digitized copy of the documents is handed over to department in the storage location given by the department.
  6. f.Based on the completion certificate by the end user, payment is released to the vendor.